RE: Missionary Presentation Approved

Dear Potential Missionary Partner,

We understand that you anticipate your arrival on field just as soon as possible, and we trust that God will prosper your way to that end as quickly as possible.

Furthermore, we are thrilled to inform you that based upon your responses to our questions, our church calendar, and the current climate of our missions program here at Hope that we would like to confirm your meeting with us.

Below, we want to provide you with additional information about us, and we would also like to receive some additional information from you.

Confirmation of dates and times

Information about your meeting with us

Information about you

W9 Information

Joyfully serving Christ together with you,

The Missionary Support Team
Hope Baptist Church
Loveland, Colorado

Part 1: Meeting/Presentation Confirmation

We have scheduled you for the following service date: Click here to enter a date.

We understand that you intend to be with us for the following specific service times: [HBC Staff, please select all that apply.]

☐	Sunday Bible Study at 9 AM

☐	Sunday Morning Worship at 10 AM

☐	Sunday Evening Worship at 6 PM

☐	Wednesday Prayer & Bible Study at 7 PM

☐	Appointment with Pastor for a meal

☐	Appointment with Directors of Missions for a meal

☐	Other: Click here to enter text.

Part 2: About Hope Baptist Church

Here are a few things we wish for you to know about your scheduled meeting with us.

Financial Aspects of Your Meeting

Travel Expenses

Concerning our coverage of your travel expenses to be with us: [HBC Staff, please select one.]

☐	We intend to fully cover all of your travel expenses.

☐	We will do our best to cover a portion of estimated travel expenses. Occasionally our church is unable to fully fund a trip to our church from a great distance away. We recommend that you seek to be in several churches during your time in our area.

☐	Unfortunately, at this time, we will not be able to cover your travel expenses.

☐	For meal-appointments with our pastor or director of missions, we typically do not cover travel expenses; however, we do intend to cover the cost of our meal together.

Lodging

We intend to provide your lodging while you are with us. In just a moment, we’ll ask a few questions so that we can adequately prepare for your lodging needs.

Love Offering

It will certainly be our desire to provide you with a love offering for your time at Hope Baptist Church. We base our love offerings on a number of factors including the particular service you are involved in, the number of services you are involved in, the type of involvement requested for each service, and a number of other factors.

In many cases, we need you to fill out the attached W9. This greatly helps us in the future if we decide to take you on for monthly support.

Presentation Aspects of Your Meeting

Presentation Opportunities

You will typically have 10 minutes to present your ministry and your burden for your field during one of our services. This includes your video presentation if you choose to show one.

Please plan to present your ministry during the following services: [HBC Staff, please select all that apply.]

☐	Sunday Morning Bible Study @ 9 AM

☐	Sunday Morning Worship Service @ 10 AM

☐	Sunday Morning Kids Express Service @ 10 AM

☐	Sunday Evening Service @ 6 PM

☐	Wednesday Evening Prayer & Bible Study @ 7 PM

☐	Wednesday Evening Master Clubs Class @ 7 PM

☐	Other: Click here to enter text.

Preaching/Teaching Opportunities

We would like for you to be prepared to preach/teach during any of the following indicated services: [HBC Staff, please select all that apply.]

☐	Sunday Morning Bible Study @ 9 AM

☐	Sunday Morning Worship Service @ 10 AM

☐	Sunday Morning Kids Express Service @ 10 AM

☐	Sunday Evening Service @ 6 PM

☐	Wednesday Evening Prayer & Bible Study @ 7 PM

☐	Wednesday Evening Master Clubs Class @ 7 PM

☐	Other: Click here to enter text.

Church Media

We are prepared to play media from almost any kind of HDMI enabled device with at least a little warning. However our preferred method is to play your video directly from our media booth PC. This computer sends signal directly to our overhead projection system.

Please let us know in advance of your intentions:

Click here to enter text.

Relationship Aspects of Your Meeting

Connecting With You

Your contact from this point on will be Jerry Williams, Director of Missions at Hope Baptist Church.

Cell: (970) 685-9085

Email: ev4jw2@gmail.com

Our church mailing address is Hope Baptist Church | PO Box 2481 | Loveland, CO 80539. Please use this address for all physical correspondence.

Our church physical address is Hope Baptist Church | 5688 McWhinney Blvd | Loveland, CO 80538. Our church is located just behind Cracker Barrel in the Outlets At Loveland five doors West of the Nike Outlet.

Meals

Our desire is for several members from our Missionary Support Team to be able to enjoy a meal with you getting to know you, your family, your burden, and your desires a little bit better. Also, if the schedule works out, our pastor would also like to be able to enjoy a meal with you and your family.

Emergencies

If you are in a difficult situation or are unable to reach us by other means, please feel free to reach out to our pastor, Edward Barclay.

Cell: 970-518-5128

Email: pastor@hopebaptistcolorado.org

Home: 1801 Rhyolite Street, Loveland, CO 80537

Pastor would also like to connect with you on either Facebook or Twitter. twitter.com/EdwardBarclay | facebook.com/edwardbarclay3

Part 3: About You

Lodging

It is our desire to take care of your lodging while you are with us. Please indicate all of the following that apply.

I would appreciate/enjoy the following lodging accommodation:

☐	A hotel.

☐	A church member’s home with a “hotel-style” guest room.

☐	A church member’s home who is interested in missions.

☐	No lodging is necessary, I have alternative means available.

Please indicate the number of beds you require. Choose an item.

Date you intend to “check-in.” Typically this would be the night before your meeting with us, but we can make adjustments to work with your schedule if need be.

Click here to enter a date.

Date you intend to “check-out.”

Click here to enter a date.

Family

Will your spouse be joining you? ☐ No ☐ Yes

How many total family members will be in your party for our scheduled meeting?

Click here to enter text.

Restricted Access Nations

If you will be serving in a restricted access or creative access situation, please briefly explain your desires of our announcements, broadcasts, etc. while you are with us.

Click here to enter text.

Display Table

Are you planning to setup a display? ☐ No ☐ Yes If yes, how would you like for us to accommodate your display needs?

☐	4ft table

☐	6ft table

☐	8ft table

☐	No table necessary

Needs

Please list any immediate needs you or your family have: Click here to enter text.

Part 4: W9 Financial Information

Dear Potential Missionary Partner,

Thank you so much for joining us and being a part of our ministry here at Hope Baptist Church. We are thrilled to have you here with us this week. We pray that you will discover gracious hearts who serve a big God during your time with us. If there is anything that we can do for you while you are with us, please let us know.

As part of your ministry here, we are prepared to provide you with a love offering as well as to reimburse your travel expenses.

☐	If you would like these checks made out to you personally, please check here and fill out the enclosed W-9 and return it to our office/pastor at your earliest convenience. Common fields for this situation have been highlighted for you.

☐	If you would like these checks made out to your church or mission agency, please check here and disregard the W-9. Then please supply the following information:

Organization Name: Click here to enter text.

Organization Address: Click here to enter text.

Organization Phone: Click here to enter text.

Organization EIN: Click here to enter text.

Hope Baptist Church
PO Box 2481
Loveland, CO 80539